MSU Extension Organizational Development

4-H Online Guides

The following guides have been developed to help MSU Extension employees use the 4-H Online enrollment and events system.

Quick jump to sections: For Families, For County Managers, Training Videos

For families

• • • • Family Enrollment Guide v9.1.23
      • Families Event Registration Guide
      • Resetting Family Password
      • Family Creating Account in New State
      • Existing family profiles - video
      • New family profiles - video
      • Families Adding Clubs & Projects to Approved Enrollments
      • Families Managing Credit Cards on Their Account
      • Changing Method of Payment for Declined Credit Card Payments

For County Managers

Paper Enrollment Forms

• • • • 25-26 Program Year 4-H Youth Paper Enrollment/Consents/Medical Paper Form v8.25.25
      • 24-25 Spanish 4-H Youth Enrollment/Consents/Medical Paper Form v9.24.24

Enrollment Guides

• • • • Reviewing & Approving Enrollments
      • 4-H Online Reviewing Enrollments Staff Guide
      • Sending Back/Deleting Non-Approved Enrollments
      • Editing Approved Enrollments
      • Approving Club Requests
      • Changing a Member's Club & Retaining Projects
      • Marking a Member as Not Participating
      • How to Enroll Program Participants with Disabilities Over Age of 19 years

      County Manager General Guides

• • • • Manager Account Sign-In & Password Reset
      • Basic Navigation Tips
      • Search Options
      • Member Search
      • Participation Search
      • Flagging Members
      • Changing a Member's Years in 4-H
      • Downloading Health Forms
      • How to Broadcast Emails in 4-H Online

Family & Member Profile Management

• • • • Family Profile Notes
      • Member Profile Notes
      • Rules for Deleting & Archiving Members
      • Managing Archived Members
      • New Family Profile with Previously Used USPS Address Error Message
      • Moving Individual Records to Different Family Profiles

Club Management

• • • • Club Management Survey - request new club creation, edit existing clubs & request to archive clubs v2025
      • Club Management Survey FAQ PowerPoint Slide
      • Club Management Flow Chart for Chartered & Non-Chartered Clubs
      • How to link a Project Alias to a Club
      • Updating County Settings to Enable Members to Edit Clubs & Projects After Approval
      • How to View and Approve Club Requests
      • Changing a Member's Club & Regaining Projects
      • Michigan 4-H Delivery Mode Staff Guide v1.16.24

Club Leader Management

• • • • How to Assign Club Leader Club Access Permissions
      • How Club Leaders Login and Access Club Roster

Spin Club Management

• • • • 4-H SPIN Club Staff Guide for Creating New SPIN Clubs & Managing SPIN Clubs in 4-H Online

Shooting Sports Project Management

• • • • Shooting Sports Statewide Club Projects Setup
      • Shooting Sports Instructor Database & NEW Projects Webinar with Laura Quist - Video

Delivery Mode Staff Guide

• • • • Michigan 4-H Delivery Mode Staff Guide Updated 1.16.24

Report Guides

• • • • Creating a Folder for Custom Reports
      • Custom Report Guide
      • Downloading Health Forms
      • Custom Media Consent Report
      • Custom Reports Regmax Training Video
      • Creating Custom 4-H Online Report for PEARS Demographics

Activities-Awards-Groups

• • • • Creating, Adding, and Deleting Activities, Awards, and Groups WEBINAR VIDEO
      • How to Create-Add-Remove-Manage Activities
      • How to Create-Add-Remove-Manage Awards
      • How to Create-Add-Remove-Manage Groups
      • Event Host & Statewide Activities for Event Registrations Done Outside of 4-H Online

Events Management 

• • • • Manager Creating Events - Regmax Guide
      • Approving Event Registrations in 4-H Online
      • Families Registering for Events in 4-H Online
      • 4-H Online Regmax Basic Event Creation Video 
      • 4-H Online Regmax Events Review, Approval & Reports Training Video
      • Editing Event Registrations After Approval
      • Statewide Events Host Guide - Registration Outside of 4-H Online
      • Duplicating Events from Previous Year

Events Management with Payment Feature  (Under development)

      Utilizing the payment feature in events requires PRIOR approval!

• • • • Requesting Prior Approval to Utilize the Payment Feature
      • Pre- & Post- 4-H Online event budget worksheet - REQUIRED!
      • 4-H Online Events Flowchart
      • NEW 4HO Events - Best Practice Guide for Consents/Inclusion/Accommodation statements/etc.
      • Creating 4-H Online Events with Payment Feature
      • Recording Event Payments Received in County Office
      • Families Changing Payment Method for Event Declined Payments

4-H Online Training Videos

Below are recordings of live training for 4-H Online.

New Staff 4-H Online Overview recorded webinar 9-20-23

4-H Online Training - County managers - Managing clubs, approving members

Below is a recording of a 1-hour webinar from Wednesday, September 9th, 2020. In this webinar, Shelly Krueger demonstrates how to view a list of members, how to view member applications, and how to approve members.

4-H Online Training - Additional county manager info

Below is a recording of a 1-hour webinar from Thursday, September 10th, 2020. In this webinar, Shelly Krueger demonstrates how to manually add a family from the county level, acknowledging paper consents, and more.